Introduction to Kronos
Kronos is the timekeeping system and software brand owned by Kronos Incorporated, one of the premier workforce management solution providers.
Kronos Workforce Central Suite provides organizations with tools for efficiently tracking the time, attendance, leave, and labor data of employees.
This system can be implemented either on-premises or via cloud services and integrates seamlessly with payroll, accounting, and human resource systems.
It automates time and attendance tracking, as well as processing, leave requests and approvals while upholding attendance policies.
Kronos offers advanced reporting and analytics features, helping organizations make smarter decisions.
Kronos can be found across industries including healthcare, retail, and education manufacturing government with its reputation for simplicity adaptability scalability being legendary.
This system can be accessed via web-based interfaces, mobile apps, and kiosks; biometric time clocks ensure accurate time tracking while helping prevent theft.
Kronos offers various deployment, integration, and user interface options designed to meet the diverse requirements of various industries and organizations.
Kronos Tutorial
Create a Pay Code in an Application
Begin from the pay coach within your application to create a pay code. Make note of its type–standard, duration, or cascading and its unit before assigning pay codes as results exceptions.
During bonuses/deductions, pay code distribution is adjusted according to employee self-service request time with Auto-Resolved exception, pay code distribution as unique features to each section.
Visibility and Editability of Pay Codes
Pay code visibility and editability are critical factors in how it appears and functions within pay code systems, so it must be easily read by staff and edited efficiently for maximum productivity and efficiency.
Suite options allow users to customize edibility options to make pay codes even more effective, whereas time and attendance options allow for even more fine-tuning of visibility to increase pay code effectiveness/efficiency.
Time and Attendance options
These Options Edits can refer to overtime limits, consecutive pay codes, or absence excuses and can be changed on either your time card or scheduled day until cancellation takes place.
Vacation pay for instance might appear as an edit excuse and when absent any pay codes that should count toward overtime could appear under this option (i.e., vacation pay would appear under edit overtime).
Scheduling Options
A checkmark at the bottom of the Scheduling Options section indicates whether pay codes affect employee availability.
This feature is optional unless you are using advanced scheduling with clients; basic scheduling does not require this checkbox to be marked, nor should you be concerned about it being visible or disabled unless advanced scheduling with clients is enabled or enhanced scheduling occurs.
Assigning Pay Codes
These Pay codes may be applied in several areas such as result exceptions, duration pay codes, bonuses and deductions, employee self-service portals, pay code distribution adjustment rules, or requests made through employee self-service channels among many others.
To make the best use of them, one must understand where and when to assign them – one pay code can be used multiple times in different applications or situations.
Auto-Resolved Exceptions in Payroll Systems
Payroll systems use Auto-Resolved exceptions to account for the time that employees were supposed to work or take long breaks on specific days and times, allowing for an accurate real-time accounting of such hours missed and improving payroll administration.
Duration Pay Codes and Auto-Resolved Exceptions
When employees miss work without explaining, duration pay codes (commonly referred to as LOP) will be generated and selected.
Then the “use for Auto-Resolved exception” box should be checked – this can be utilized within an Auto-Resolved exception rule.
Establishing a Loss of Pay (LOP) Pay Code
First, to create an LOP Pay Code you should create a basic pay code–not duration-based–to assign this new LOP pay code to primary work rules and timecard updates.
Finally, send this new pay code to payroll vendors as a LOP pay code.
Replacing a Regular Pay Code with LOP Pay Code
Replacing Regular Pay Code with LOP Pay Code To assign LOP pay codes as part of primary work rules that assign them out further, pay code distribution is performed.
Once part of this primary rule, LOP codes can then be given directly to payroll vendors as a part of this main rule.
Bonuses and Deductions and their Rules
Positive bonuses generate pay codes in a payroll system, whereas negative bonuses are treated as deductions.
Administrators frequently create deduction rules that do not include negative amounts; to avoid this occurrence, enter both positive and negative amounts when creating bonus and deduction rules in this application.
Certain details, such as bonus rules’ amounts and negative or minus symbols, must be specified in order for them to function as deductions.
Qualifiers such as locator settings that indicate when deduction should occur are also necessary.
Deep check with Creating a Deduction Rule
Employees who do not check in and out for breaks should have an automated deduction rule set up in their system that subtracts one hour from their shift time.
To accomplish this, create a deduction tool with negative amounts entered, select the days for meal breaks, and schedule them within each shift.
Then, simply trigger this rule by subtracting an hour from shift time and using locator tools to determine when that hour should have been subtracted from shift length.
Understanding Schedule Deviation
Schedule deviation is one of four premium pay scenarios in payroll management that includes schedule deviation.
Employees do not report to work on certain days or times, such as weekends or holidays.
Without prior notification, pay codes are frequently altered in accordance with labor regulations or corporate policy; we refer to this phenomenon as unscheduled pay.
Default Scenario for Schedule Deviation
As part of payroll administration flexibility, employees can now choose double time on days that fall outside their usual work pattern, as well as their regular pay code for scheduled hours.
Schedule Deviation in Payroll Administration
Schedule deviation, a critical component of payroll administration, enables pay to be distributed based on individual circumstances or shifts.
Understanding these guidelines allows employers to better administer their payroll.
Kronos Training
Many businesses that use Kronos as a workforce management solution must invest in Kronos training to ensure that it is used effectively, resulting in increased productivity, happier employees, and lower costs.
Kronos training should cover topics relevant to all team members, such as payroll processing, absence management, time tracking, and schedule management, which will increase productivity, satisfy employees, and reduce costs.
Ideally, training should encourage practice while providing ongoing support, resulting in a strong Kronos user community by encouraging teamwork and tracking results over time.
Kronos Certification
Kronos training certification is an optional qualification available to anyone who wants to demonstrate their knowledge and proficiency with the Kronos workforce management system.
Kronos training certification covers time and attendance, scheduling, leave management, and payroll, among other aspects of the system.
Achieving Kronos certification demonstrates a commitment to professional development while adding value to the organization.
Certification can lead to career advancement and higher salary potential. To become certified, one must typically pass an extensive Kronos system exam that covers all aspects.
Exam preparation may include instructor-led instruction, real-world system use, and self-study with Kronos documentation and training materials.
Certified employees provide organizations with additional assurance that all team members can understand the system, resulting in more precise payroll administration processes and higher accuracy.
